Educational Visits Update Aug 2021

Corporate Health and Safety Team 

Offsite Educational Visits, Outdoor Learning and Adventurous Activities 

Update for Head Teachers, Senior Managers and EVCs 

August 2021 Briefing Note 

Updates for 2021/2022 

The NCC Code of Practice: Offsite Educational Visits, Outdoor Learning and Adventurous Activities has been updated. This sets out how national guidance is to be applied and constitutes employer’s policy and procedures. 

Head Teachers and Senior Managers, supported by EVCs have a much valued and crucial role in ensuring that the employer’s policy and procedures are enacted within their setting. 

Core practices and procedures remain unchanged. Amendments include further explanation of role responsibilities, additional definition of category 2 activities and a new visit category. The new category is presently the subject of a pilot and only available to a few settings, the aim being  to make this available to all later in the year. This will help to simplify the approval process for routine, low risk activities. Further information on this will provided in due course. 

Heads and Senior Managers attention is also drawn to an updated Model Policy for Management of Educational Visits. This document constitutes the settings own policy defining how specific aspects of the Code of Practice are applied at a local level. All are encouraged to review their own policy as the academic year progresses. 

Routine updates have also been completed. These are available in the Resources section on Evolve and relate to: 

  • Provider Statement 
  • Event Specific Plan – Bikeability Example 
  • Use of Private Car to Transport Young People – Declaration Forms 
  • Generic Risk Assessments: COVID-19 (Aug 21), All Visits (Aug 21), Use of Private Vehicles, Minibus Use Coach travel (Aug 21). 
  • Visit Planning Checklist 


COVID-19 – Permissible Activity 

From the start of the 2021/2022 academic year, establishments may go on international visits. These visits will be required to adhere to the foreign travel advice issued by the Foreign Commonwealth and Development Office (FCDO) at the time of travel. It is possible that issues around government travel lists and international travel legislation may present significant challenges. Any international visits will need to demonstrate robust planning, effective contingency measures and adequate financial protection. 

Day visits and residential visits within the UK may proceed subject to full and thorough risk assessment ensuring public health advice is always followed. 

Given the likely gap in COVID-19 related cancellation insurance, if you are considering booking a new visit, whether domestic or international, you are advised to ensure that any new bookings have adequate financial protection. It is advised that these assurances are gained as early as possible, ideally prior to planning a visit. 

Questions or Queries? 

The NCC Evolve system hosts approximately 280 establishment settings and 4700 users. This can result in a high levels of queries, particularly at busy times of the year.  Any question or a query should be directed to your settings Educational Visit Coordinator (EVC) in the first instance. If the matter remains unresolved, please get in touch. Log in to Evolve and click on the yellow ‘telephone’ icon for contact details

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